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Wednesday 22 February 2017

Crown Office and Procurator Fiscal Service

The National Archives of Scotland (NAS) is responsible for the older records of the Crown Office and the Procurator Fiscal Service (COPFS). Court and Legal Records Branch (CLRB) are responsible for the transmission and cataloguing of these records.

Crown Office

CLRB accepts annual transmissions of Crown Office records after they are 10 years old with the exception of files on policy or legislation files and establishment records, which are dealt with by the Government Records Branch. CLRB accepts records such as precognitions and criminal appeals and seek to receive them in December of each year. Crown Office staff must prepare the material in accordance with the COPFS schedule, ensuring that records are boxed, using boxes which meet the NAS box specification or else have been approved by NAS Conservation Services Branch. The boxes should be labelled, easily accessible and ready for uplift by NAS staff.

Prior to the transmission of any records to the NAS, the Crown Office record keeper should complete the relevant transmission form - Acrobat PDF 25KB, new window describing the quantities, format and appropriate metreage or shelf space of the records being transmitted.

Appropriate finding aids, preferably in an electronic form, must accompany each annual transmission.

Procurator Fiscal Service

The NAS does not receive records directly from the Procurator Fiscal Service. Arrangements for transmissions must be made via the Crown Office in accordance with the COPFS schedule.

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